Memo Types: 5 Main Types of Memos

Type # 1. Request Memo:

The objective of a request memo is to gain a favorable response to a request. The memo must be written in a convincing way. The memo is direct and clear, but not suitable from the reader’s point of view. As a result it may even fail to achieve its objective. Consider the manager’s situation. If many of the departmental personnel make a similar request, the manager may have to limit the number who can attend.

Type # 2. Confirmation Memo:

A confirmation memo is designed to confirm in writing something that has been agreed to verbally. Consider, for example, the sales manager who promises to provide sales coverage to six more cities if the general manager provides him with three additional sales people.When the general manager and the sales manager agree on this plan of action, it is common to find the general manager confirming this agreement with a memo.

Type # 3. Periodic Report Memo:

Periodic report memos – monthly cost control reports, quarterly sales reports – are submitted at regular intervals. Since these memos are written frequently, they are designed and preprinted so that the writer can complete them quickly.

Type # 4. Ideas and Suggestions Memo:

Sometimes memos are used to convey ideas or suggestions. Very often managers ask subordinates for suggestions for tackling certain problems. In such instances, an ideas and suggestions memo is required.

Type # 5. Informal Study Results Memo:

Organizational personnel are sometimes asked to write the results of an informal study in a memo. The objective of the message is to present the information in an easy-to-read, understandable form.

Points to be mentioned in Memo:

a. State the purpose at the beginning (and stick to it).

b. Present data in a “Findings” section

c. interpret it in another called “Conclusions” (or other similar terms).